ADVISE on email and Internships
Include a clear, direct subject line. Examples of a good subject line include “Meeting date changed,” “Quick question about your presentation,” or “Suggestions for the proposal.”
“People often decide whether to open an email based on the subject line, Choose one that lets readers know you are addressing their concerns or business issues.”
Use a professional email address. If you work for a company, you should use your company email address. But if you use a personal email account — whether you are self-employed or just like using it occasionally for work-related correspondences — you should be careful when choosing that address, You should always have an email address that conveys your name so that the recipient knows exactly who is sending the email. Never use email addresses (perhaps remnants of your grade-school days) that are not appropriate for use in the workplace, such as “babygirl@…” or “beerlover@…” — no matter how much you love a cold brew. Think twice before hitting “reply all.” No one wants to read emails from 20 people that have nothing to do with them. Ignoring the emails can be difficult, with many people getting notifications of new messages on their smartphones or distracting pop-up messages on their computer screens. Refrain from hitting “reply all” unless you really think everyone on the list needs to receive the email
Use professional salutations. Don’t use laid-back, colloquial expressions like, “Hey you guys,” “Yo,” or “Hi folks.” “The relaxed nature of our writings should not affect the salutation in an email,” she says. “Hey is a very informal salutation and generally it should not be used in the workplace. And Yo is not okay either. Use Hi or Hello instead.” Avoid shortening anyone’s name. Say “Hi Michael,” unless you’re certain he prefers to be called “Mike.” Use exclamation points sparingly. If you choose to use an exclamation point, use only one to convey excitement, “People sometimes get carried away and put a number of exclamation points at the end of their sentences. The result can appear too emotional or immature,” she writes. “Exclamation points should be used sparingly in writing.” Be cautious with humor.
Humor can easily get lost in translation without the right tone or facial expressions. In a professional exchange, it’s better to leave humor out of emails unless you know the recipient well. Also, something that you think is funny might not be funny to someone else. Know that people from different cultures speak and write differently. “Something perceived as funny when spoken may come across very differently when written.
When in doubt, leave it out.” Miscommunication can easily occur because of cultural differences, especially in the writing form when we can’t see one another’s body language. Tailor your message depending on the receiver’s cultural background or how well you know them. Reply to your emails — even if the email wasn’t intended for you. It’s difficult to reply to every email message ever sent to you, but you should try to, This includes when the email was accidentally sent to you, especially if the sender is expecting a reply. A reply isn’t necessary but serves as good email etiquette, especially if this person works in the same company or industry as you. Here’s an example reply: “I know you’re very busy, but I don’t think you meant to send this email to me. And I wanted to let you know so you can send it to the correct person.” Proofread every message. Your mistakes won’t go unnoticed by the recipients of your email. “And, depending upon the recipient, you may be judged for making them,”
Don’t rely on spell-checkers. Read and re-read your email a few times, preferably aloud, before sending it off. “One supervisor intended to write ‘Sorry for the inconvenience.’ But he relied on his spell-check and ended up writing ‘Sorry for the incontinence.’” Add the email address last. “You don’t want to send an email accidentally before you have finished writing and proofing the message,” “Even when you are replying to a message, it’s a good precaution to delete the recipient’s address and insert it only when you are sure the message is ready to be sent.” Double-check that you’ve selected the correct recipient.
Pay careful attention when typing a name from your address book on the email’s “To” line. “It’s easy to select the wrong name, which can be embarrassing to you and to the person who receives the email by mistake.”
From Buisiness Insider, http://www.businessinsider.com/email-etiquette-rules-every-professional-should-know-2015-6 Barbara Pachter
The best internships help you gain practical skills, industry knowledge and important contacts.
Don’t just consider the big name employers While it’s good to have an impressive name on your resume that stands out to HR, you actually want to learn something at your internship. Sometimes smaller companies will actually give you more practical experience, and your work will more closely resemble that of the actual staffers’.
Take paid internships, if possible Paid internships can be better not only because they allow you to support yourself and focus on learning, but also because if a company pays, they will likely expect more from the intern. If your position starts out unpaid, it’s not impossible to alter the arrangement if you are able to make a good case for yourself. Following the rules for conduct found above is a great way to demonstrate to employers that you deserve to be compensated for your effort.
Know what to expect. As an intern, you probably won’t be doing glamorous, substantive work; you’ll likely be making other people’s lives easier. So you may get stuck photocopying, filing, arranging meetings, or doing other menial tasks. But in exchange, you’ll get exposure to the field and experience for your resume.
Dress appropriately. There’s no intern exception in the dress code, and yet interns sometimes go to work wearing flip-flops, ultra-low-rise jeans, visible bra straps, and worse. If you look like you’re dressing for a class rather than a job, you’re signaling that you don’t take your job seriously. Dress for the part you want to play. Conduct yourself like an actual employee Work hard and do the things that the full-time staff doesn’t have time to do.
Ask questions but also be able to work independently. If they give you menial work, share any [… ] observations you have about it. “While there can be days during your internship when you feel you are being undervalued or ignored, remember to act professional at all times”. Interns should never act as though the task they are being given is too pointless, tedious, or belittling for them, although this is sometimes difficult. And while of course interns should have a healthy sense of their self-worth, an internship is no place for arrogance. “Nothing is more obnoxious than an intern that thinks they know everything. The best way to stand out is to be eager to learn and respectful of the fact that your boss knows way more than you”
Pay attention to the office culture. Observe how others in the office act, and mirror that. If employees modulate their voices when others are on the phone, modulate yours. If they’re compulsively on time for meetings, you should always be on time, too. These details may sound trivial, but they’ll help you stand out compared to other interns. Be a student of office politics Even if your boss has you doing spreadsheets and fetching coffee all day, you’re still gaining valuable insight into how to interact with superiors and coworkers and navigate difficult work situations. You won’t pick up these skills in a classroom. “You are more likely to develop a lasting bond, both personal and in a networking sense, with another intern rather than a superior. Being a jerk doesn’t make you look good to your superiors, or to anybody for that matter”.
Focus. Don’t use social networking sites (unless it’s part of your job) or text with friends throughout the workday. It will be noticed even if you think you are being discrete. You may be confident that it doesn’t affect your work, but experienced managers may feel that it does. Your manager’s opinion matters.
Learn from your co-workers. Ask them about their own careers. How did they get into the field? What do they like about it? What do they find challenging? What advice do they have for you? Most people love to talk about themselves and will be flattered that you’re asking about their experiences. Best of all, it’s likely to make them want to help you.
Take your work seriously. In school, if you made a mistake on a test or paper, it only affected you. In many jobs, mistakes are much more serious. If you do make a mistake, make sure you handle it correctly. Don’t try to cover it up or make excuses. Own up and fix it. Then tell your boss it won’t happen again— and make sure it doesn’t.
Gain trust early on. When you come in as an intern, you’ll have to prove yourself in the work world. To show that you pay attention to detail, follow instructions, and care about quality, do a great job even when you’re handed boring tasks. Eventually, someone may let you try something more interesting.
Ask for feedback. Every so often, ask your boss how you’re doing. What could you do differently? What could you do better? Are you meeting the goals of the organization? What about goals your boss has for you as an individual? Make it easy for him/her to give you input that will help you grow. And once you have that feedback, use it. Be willing to dislike your internship Every internship is a learning experience, whether you realize it or not.
Get yourself a mentor After your internship, stay in touch with your former bosses. “Do not be embarrassed to contact your former supervisors for advice or help looking for a job.” “seek out someone who is either sympathetic to interns in general or who has noticed your work and is willing to help you specifically. This is sometimes your direct supervisor but might not be. Usually there’s somebody cool in the office who wants to help you, and having positive support makes all the difference. Butyou have to be the one to seek them out.”
Ask for advice. Talk to co-workers about your career plans, and let them know you’re open to advice, both now and in the future. They can be helpful by sharing job leads, recommending you for a job, and suggesting various career choices. Most people are happy to help, but they might not offer if you don’t ask. Say “Thank you.” Talk to your manager about what you’re getting out of your internship, and thank her for giving you the opportunity to work there. We all love hearing the occasional expression of appreciation, so don’t be shy about offering it. A simple expression of gratitude may even put you ahead of the pack. From Money/US News and Guardian.com
junior position and internship
ZEFR is looking to hire a Jr. Designer and an Presentation Design Intern. We’re in the beginning stages of expanding our creative team in New York. ZEFR is based in Venice Beach, LA.For more information about the company: www.zefr.com
The jr. designer position is entry-level, and the intern gets a stipend/college credit. The job listing hasn’t officially been posted on our website yet, but I wanted to reach out you and and the Fordham community for recommendations! We’re looking to fill the position ASAP. For a little more background, I’m (Sandra Lin) an in house designer for my company on the marketing and sales team. I dabble in a little bit of everything from building beautiful presentations (keynote), making booklets/pamphlets, posters, website wireframes, designing icons, storyboarding, creating illustrations, etc.
|Sandra Lin <email@example.com>|
QUEENS COLLEGE WEB DESIGN
This semester the Queens College Libraries are offering an internship in Web Design.
Information about the internship can be found online at https://library.qc.cuny.edu/information/internships.php.
David J. Williams, Web & Digital Services Librarian, Queens College Rosenthal Library, Room 308 (718) 997-3777